Supported QuickBooks Entity Types

Lists (Master Records)

In QuickBooks Desktop, Lists are the master data records that transactions reference. Think of them as the building blocks of your accounting data — customers, vendors, items, accounts, and other reference entities. Before you can create an invoice, you need a customer and at least one item. Before you can record a bill, you need a vendor and an expense account.

PrimeConnect supports importing, exporting, and deleting list records in bulk, which is invaluable when setting up a new company file, migrating from another system, or cleaning up stale data.

Accounts

QuickBooks uses accounts as the backbone of its chart of accounts. PrimeConnect supports all standard account types for import, export, and delete operations:

• Bank
• Accounts Receivable
• Other Current Asset
• Fixed Asset
• Other Asset
• Accounts Payable
• Credit Card
• Other Current Liability
• Long Term Liability
• Equity
• Income
• Cost of Goods Sold
• Expense
• Other Income
• Other Expense

When importing accounts, PrimeConnect validates the account type and maps sub-accounts to their parents automatically. Exporting gives you the full chart of accounts in a structured spreadsheet.

Items

Items represent the products and services you buy and sell. PrimeConnect supports a wide range of QuickBooks item types:

• Service Items — Time-based or service-based charges
• Non-Inventory Parts — Products you buy or sell but do not track in inventory
• Inventory Parts — Products with quantity-on-hand tracking
• Inventory Assemblies — Finished goods assembled from component inventory parts
• Fixed Asset Items — Capital equipment and other fixed assets
• Other Charge — Miscellaneous charges like shipping or handling fees
• Discount Items — Line-item discounts applied to invoices and sales receipts
• Subtotal Items — Line items that total preceding items on a form
• Group Items — Pre-defined groups of items added together
• Sales Tax Items — Individual tax rates
• Sales Tax Groups — Combined tax rates for jurisdictions with multiple taxes
• Payment Items — Record payments received on invoices

Customers, Vendors, Employees

PrimeConnect provides full support for all three core people-type records in QuickBooks:

• Customers — Including jobs (sub-customers). Import customer names, addresses, contact information, payment terms, sales tax codes, and custom fields.
• Vendors — Import vendor details including company name, addresses, payment terms, tax ID, and account prefill information.
• Employees — Import employee records with personal information, hire dates, and other HR-related fields.

All three types support import from spreadsheet, export to spreadsheet, and bulk delete. This makes PrimeConnect an essential tool for migrations, data cleanup, and bulk updates.

Other Lists

Beyond the core lists, PrimeConnect also supports these additional QuickBooks reference list types:

• Classes
• Sales Reps
• Payment Methods
• Terms (payment terms)
• Customer Messages
• Customer Types
• Vendor Types
• Job Types
• Other Names
• Price Levels
• Units of Measure
• Payroll Items
• Billing Rates
• Worker Comp Codes
• Currencies
• Inventory Sites

These reference lists are used throughout QuickBooks to categorize, classify, and configure transaction behavior. Having the ability to import and manage them in bulk saves significant time during initial setup and ongoing maintenance.

Transactions

Transactions are the operational records that capture business activity — sales, purchases, payments, and other financial events. Unlike lists, transactions have dates, amounts, and line items that reference list records. They form the core of your financial data.

PrimeConnect supports importing, exporting, and deleting transactions across four major categories: sales, purchases, banking, and other specialized transactions.

Sales Transactions

Sales transactions record revenue-generating activities and customer-facing financial events:

• Invoices — Accounts receivable invoices sent to customers for goods or services
• Estimates — Quotes or proposals that can be converted to invoices
• Sales Orders — Committed orders from customers (Premier/Enterprise only)
• Sales Receipts — Cash or immediate-payment sales where no invoice is needed
• Credit Memos — Credits issued to customers for returns or adjustments
• Receive Payments — Payments received against open invoices
• AR Refund Credit Cards — Refunds issued back to a customer's credit card

Purchase Transactions

Purchase transactions record expenses, vendor payments, and procurement activity:

• Bills — Accounts payable bills received from vendors
• Bill Payments (Check) — Payments made to vendors by check
• Bill Payments (Credit Card) — Payments made to vendors by credit card
• Purchase Orders — Orders placed with vendors for goods or services
• Item Receipts — Records of inventory received against purchase orders
• Vendor Credits — Credits received from vendors for returns or adjustments
• Charges — Statement charges (credit card or charge account)

Banking Transactions

Banking transactions handle money movement, fund transfers, and general ledger entries:

• Checks — Checks written from bank accounts (not bill payments)
• Deposits — Bank deposits including grouped payments
• Transfers — Fund transfers between bank or other accounts
• Journal Entries — Manual debit/credit entries for adjustments and reclassifications
• Credit Card Charges — Credit card purchases and expenses
• Credit Card Credits — Refunds or credits applied to a credit card account

Other Transactions

These specialized transaction types cover inventory management, time tracking, and other operational records:

• Time Tracking — Employee and vendor time entries for billing and payroll
• Inventory Adjustments — Manual quantity and value adjustments for inventory items
• Transfer Inventory — Move inventory between sites (Enterprise only)
• Build Assemblies — Assemble finished goods from component inventory parts
• Vehicle Mileage — Mileage logs for vehicle expense tracking

Capability Matrix

The table below shows every entity type supported by PrimeConnect and which operations are available for each. Use this as a quick reference when planning your data operations.

Lists (Master Records)

Transactions