🏨Industry Template

Chart of Accounts for Hospitality

A complete Chart of Accounts designed for hotels, bed & breakfasts, and vacation rentals. Learn the best practices for tracking room revenue, guest deposits, and hospitality expenses.

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Recommended Account Structure

This template includes 31 accounts organized by category. Each account is designed for hospitality businesses.

Assets

1000CheckingBank

Primary business banking account for deposits and expenses

1010SavingsBank

Reserve funds and emergency cash

1020Payment Processor AccountBank

Airbnb, Booking.com clearing account

1100Accounts ReceivableA/R

Track unpaid guest invoices

1200Housekeeping SuppliesOther Current Asset

Linens, toiletries, cleaning supplies

1210Food & Beverage InventoryOther Current Asset

Breakfast items, minibar stock

1500Property & BuildingsFixed Asset

Hotel building, vacation rentals

1510Furniture & FixturesFixed Asset

Beds, furniture, room amenities

Liabilities

2000Accounts PayableA/P

Track bills owed to vendors

2100Credit CardCredit Card

Business credit card balance

2200Guest DepositsOther Current Liability

Advance payments and booking deposits

2300Security Deposits HeldOther Current Liability

Refundable guest security deposits

2400Lodging Tax PayableOther Current Liability

Hotel, occupancy, tourism taxes collected

Equity

3000Owner's EquityEquity

Owner's investment in the business

3100Retained EarningsEquity

Accumulated profits from prior years

3200Owner's DrawEquity

Distributions to owner (reduces equity)

Income

4000Room RevenueIncome

Nightly room rental income

4100Cleaning FeesIncome

Separate cleaning charges

4200Food & Beverage RevenueIncome

Breakfast service, minibar sales

4300Event & Function RevenueIncome

Weddings, meetings, events

4400Amenity FeesIncome

Resort fees, parking, wifi charges

Expenses

5000Housekeeping CostsExpense

Cleaning staff, supplies, laundry

5100Linens & TowelsExpense

Replacement linens, towels, bedding

5200Guest AmenitiesExpense

Toiletries, coffee, snacks, welcome items

5300Food & Beverage CostsExpense

Breakfast ingredients, minibar inventory

5400Platform FeesExpense

Airbnb, Booking.com, VRBO commissions

5500Property MaintenanceExpense

Repairs, landscaping, pool service

5600UtilitiesExpense

Electricity, water, gas, internet

5700Insurance - PropertyExpense

Property and liability insurance

5800Marketing & Listing FeesExpense

Photography, advertising, promotions

5900Lodging TaxesExpense

Hotel taxes remitted to authorities

Accounting Strategies for Hospitality

Maximize the value of your Chart of Accounts with these proven strategies.

🏨

Separate Revenue Streams

Track room revenue separately from cleaning fees, amenities, and food/beverage. This reveals your true nightly rate profitability and helps optimize add-on services.

💳

Monitor Platform Fees

Platform commissions (Airbnb, Booking.com) can reach 15-20%. Track these separately to measure the true cost of each channel and inform your direct booking strategy.

🚪

Track Per-Room Costs

Use QuickBooks® classes or projects to track costs per room or property. This identifies high-maintenance properties and helps you set profitable nightly rates.

📋

Manage Occupancy Tax Properly

Keep lodging taxes collected in a liability account and track remittances carefully. Mishandling occupancy taxes can result in penalties and interest charges.

Best Practices

Reconcile payment processor accounts (Airbnb, Booking.com) monthly to catch payout discrepancies
Track security deposits separately and ensure timely refunds to maintain positive reviews
Use inventory tracking for linens and amenities to prevent stockouts during high season
Consider using classes to track profitability by property or room type
Review platform fee structures quarterly and negotiate rates as your volume grows

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