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Complete COA for landlords and property managers. Track rental income, expenses, and depreciation.
Use This Template →Operating account
Tenant security deposits held
Unpaid rent owed by tenants
Property acquisition cost
Contra-asset for depreciation
Land value (not depreciable)
Vendor bills
Tenant deposit liability
Property mortgages
Owner investment
Accumulated profits
Monthly rent collected
Late payment charges
Pet deposits/rent
Parking space rental
On-site laundry
Tenant marketing
Unit turnover costs
Association fees
Property insurance
Loan interest (deductible)
PM fees or self-management
Annual property taxes
Ongoing repairs
Owner-paid utilities
Annual depreciation expense
Use classes or locations to track income and expenses per property for accurate profitability analysis.
Keep tenant deposits in a separate bank account and track the liability — it's their money, not yours.
Properly track building cost basis and improvements for 27.5-year depreciation deductions.
Attach receipts and photos to transactions for IRS audit protection.